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Viewing and Printing Contact Information Microsoft Outlook 2007

    Outlook can display your contact list in several different views, such as show­ing only names and phone numbers or showing names and street addresses along with phone numbers and e-mail addresses.

    After you find a view that you like, you can edit individual names or print your entire contact list. To display and print your contact list, follow these steps:

    1. Choose Go Viewing and Printing Contact Information Microsoft Outlook 2007Contacts.

    2. Choose View Viewing and Printing Contact Information Microsoft Outlook 2007Current View (or click the Current View pane on the

    Left side) to view the list of different viewing options displayed as radio buttons, such as Business Cards or Address Cards. (If this list is already visible, skip this step.)

    3. Select the radio button to choose how to display your contacts, such as Business Cards.

    Outlook displays your contacts in your chosen style, as shown in Figure 14-3.

    Viewing and Printing Contact Information Microsoft Outlook 2007

    Figure 14-3:

    Changing how you view con­tacts can show you as much or as little infor­mation as you choose.

    4. Double-click a contact to open it in the Contact window so you can edit it. Then click the Save & Close icon when you're done.

    5. Choose File Viewing and Printing Contact Information Microsoft Outlook 2007Print Preview.

    Outlook shows you what your contact list will look like when printed, as shown in Figure 14-4.

    6. Click Print.

    If you just want to print information from a single contact, right-click that contact and choose Print.

    Viewing and Printing Contact Information Microsoft Outlook 2007

    Figure 14-4:

    The Print Preview window lets you see how your contact list will look before you print.

    Categorizing Contact Information

    If you collect enough names, your contact list may soon get unwieldy with both personal and business contact information jumbled together. To help you sort out your contact list, you can assign each contact to one or more categories.

    For example, one category may be Personal Friends while another may be Customers. (You can assign a contact to multiple categories, too, such as putting someone's entry under both the Personal Friends and Customers categories.)




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