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Ten Keystroke Shortcuts for Office 2007

    One common theme of Office 2007 is that all programs look and work alike. After you get used to using the Ribbon tabs in Word, you'll be able to use the similar Ribbon tabs in Excel and PowerPoint without too much trouble.

    Even better, the same keystroke commands work alike in all Office 2007 pro­grams. By memorizing the keystroke shortcuts in this chapter, you'll be able to work faster and more efficiently with Office 2007, no matter which particu­lar program you may be using at the time.

    Protecting Yourself with Undo (Ctrl+Z) and Redo (Ctrl+Y)

    Many people are terrified of making a mistake using Office 2007, so they wind up never learning any features that could save them time and make their lives much easier. Any time you do anything in Office 2007, from deleting or modifying text to adding a picture or page, you can always immediately reverse — undo — your previous command by choosing the Undo command (Ctrl+Z) right away.

    Armed with the Undo command, you can experiment freely with different commands. When things don't work the way you thought, press Ctrl+Z and undo your last changes.

    If you wind up undoing a change and then suddenly realize you didn't want to undo that change after all, you can redo a command you previously reversed. To redo a command that you had undone, choose the Redo command (Ctrl+Y).

    To undo multiple commands, follow these steps:

    1. Click the downward-pointing arrow to the right of the Undo icon on the Quick Access toolbar.

    A pull-down menu appears of all the latest commands you've chosen.

    2. Highlight one or more commands on the Undo menu and click the last command you want to undo.

    3. (Optional) If you undo a command and suddenly want to redo it, choose the Redo command by choosing one of the following:

    Click the Redo icon on the Quick Access toolbar.

    Press Ctrl+Y.

    You can't undo all commands. If a command cannot be undone, Office 2007 displays a dialog box informing you of this fact to prevent you from wiping out valuable data.

    Cut (Ctrl+X), Copy (Ctrl+C), and Paste (Ctrl+V)

    Editing any file often means moving or copying data from one place to another. Understandably, three of the most common commands are the Cut, Copy, and Paste commands.

    Both the Cut and Copy commands are most often used with the Paste com­mand. However, the Cut command, without the Paste command, is essentially equivalent to deleting selected text or objects.


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