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Storing Contacts and Organizing Tasks Microsoft Outlook 2007

    Before computers, most people stored the names and addresses of

    Important people in a Rolodex file. Rolodex files are great for storing names, but it can take time to find those names again.

    Obviously, such a clumsy process has no place in today's world. Rather than store names and addresses in a paper file, you can store names and addresses in Outlook. Outlook's biggest advantage is that it can store, sort, and find names and addresses in ways much faster than an ordinary Rolodex file.

    If you use a Windows Mobile device, you can synchronize and share your Outlook data between your computer and your PDA (personal digital assis­tant) so you can keep your list of names and addresses with you at all times (or until you lose your PDA and/or computer).

    Storing Contact Information

    You can store as much or as little information about each contact as you wish, such as someone's name, e-mail address, street address, work number,

    Home number, cell phone number, fax number, birthday, job title, and Web page address, and add a photograph as well.

    To store names and other contact information, follow these steps:

    1. Choose GoOContacts. (You can also click the Contacts button that appears on the left side of the Outlook window or press Ctrl+3.)

    Outlook displays a list of your current contacts.

    2. Click New.

    The Contact window appears, as shown in Figure 14-1.

    Storing Contacts and Organizing Tasks Microsoft Outlook 2007

    Figure 14-1:

    The Contact window lets you store names and other information about a person.

    3. Click in the Full Name text box and type a person's name.

    4. (Optional) Type any additional information that you want to store about a person, such as additional telephone numbers or e-mail addresses.

    5. Click Save & Close (to save your current contact information) or click Save & New (to save your current contact information and open a new Contact window to store another name).

    Both the Save & Close and the Save & New icons appear in the Actions group.




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