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Showing Off a Presentation Microsoft PowerPoint 2007

    The whole point of creating a PowerPoint presentation is to show it off to an audience. So PowerPoint provides some handy Hollywood-style special effects to make your presentation look more interesting to your eyes and ears.

    PowerPoint also provides features for creating handouts for your audience. Because people often want to take notes during an interesting presentation (or just doodle during a really boring presentation), PowerPoint can create handouts that you can print and distribute.

    Spell-Checking Your Presentation

    You could have the best presentation in the world, but it will look like the worst presentation in the world if you have misspellings and typos on your slides for everyone to snicker at. To prevent this problem from occurring, PowerPoint can spell-check your entire presentation.

    PowerPoint automatically underlines all misspelled words with a red squiggly line. If you right-click any word underlined with a red squiggly line, a pop-up menu appears with a list of correctly spelled alternatives that you can choose.

    To spell-check your entire presentation, follow these steps:

    1. Click the Review tab.

    2. Click the Spelling icon.

    PowerPoint displays the Spelling dialog box when it finds a misspelled word, as shown in Figure 12-1.

    Showing Off a
Presentation Microsoft PowerPoint 2007

    Figure 12-1:

    The Spelling dialog box can identify potential misspellings and offer corrections.

    3. Choose one of the following for each word that PowerPoint highlights

    As misspelled:

    Change: Click the correct spelling of the word and then click Change. (Click Change All to change all identical misspellings throughout your presentation.)

    Ignore All: Click Ignore All to ignore all instances of that word throughout your presentation.

    Add: Click Add to add the word to the PowerPoint dictionary so it won't flag the word as misspelled again.

    4. Click Close to stop spell-checking.

    PowerPoint won't recognize technical terms, proper names, or correctly spelled words used incorrectly, such as using the word there instead of their, so it's a good idea to proofread your presentation yourself.


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