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Print Microsoft Office 2007

    Preview command.

    2. Click Print Preview.

    The Print Preview window appears, and the mouse pointer turns into a magnifying glass icon, as shown in Figure 6-33.

    3. (Optional) Click Next Page/Previous Page or use the vertical scroll bar to browse through all the pages of your document.

    If you select the Magnifier check box, you can click on your pages to zoom in or zoom out so you can examine the details of your document.

    4. Click Close Print Preview to return to your document, or click Print to start printing.

    Print Microsoft Office 2007

    Figure 6-33:

    The Print Preview window displays your pages as they should (hopefully) appear when you print them.


    When you're happy with the way your document looks, you can finally print it. To print your document, follow these steps:

    1. Choose one of the following methods:

    Click the Office Button and then click Print.

    Press Ctrl+P.

    From within the Print Preview window, click the Print icon. The Print dialog box appears, as shown in Figure 6-34.

    2. Click in the Name list box and choose the printer you want to use.

    3. Select one of the following radio buttons from the Page Range group:

    All: Prints your entire document

    Current Page: Prints the page that currently fills the screen

    Selection: Prints only the currently selected text

    Pages: Lets you type specific pages to print (such as 4, 35, 89) or a specific page range (such as 3-9)

    4. Click OK.

    Word prints your document.

    Print Microsoft Office 2007

    Figure 6-34:

    The Print dialog box lets you control which pages to print and which printer to use.

    In this part Exel

    If adding, subtracting, multiplying, or dividing long lists of numbers sounds scary, relax. Microsoft endowed Office 2007 with the world's most popular spreadsheet program, dubbed Microsoft Excel. By using Excel, you can create budgets, track inventories, calculate future profits (or losses), and design bar, line, and pie charts so you can see what your numbers are really trying to tell you.

    Think of Excel as your personal calculating machine that plows through your numbers for you — whether you need to manage something as simple as a home budget or some­thing as wonderfully complex as an annual profit-and-loss statement for a Fortune 500 corporation.

    By tracking numbers, amounts, lengths, measurements, or money with Excel, you can quickly predict future trends and likely results. Type in your annual salary along with any business expenses you have, and you can calculate how much income tax your government plans to steal from you in the future. Or play "What if?" games with your numbers and ask questions such as "Which sales region sells the most useless products?" "How much can I avoid paying in taxes if my income increases by 50 percent?" and "If my company increases sales, how much of an annual bonus can I give myself while letting my employees starve on minimum wages?"

    So if you want to get started crunching numbers, this is the part of the book that shows you how to use Excel effectively.

    The Basics of Spreadsheets: Numbers, Labels, and Formulas

    Everyone needs to perform simple math. Businesses need to keep track of sales and profits, and individuals need to keep track of budgets. In the old days, people not only had to write down numbers on paper, but they also had to do all their calculations by hand (or with the aid of a calculator).

    That's why people use Excel. Instead of writing numbers on paper, they can type numbers on the computer. Instead of adding or subtracting columns or rows of numbers by hand, Excel can do it for you automatically. Basically, Excel makes it easy to type and modify numbers and then calculate new results accurately and quickly.


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