Microsoft Outlook is the personal organizer portion of Office 2007, able to handle information such as your appointments, names and addresses of important people, and list of to-do tasks. However, one of the most popular uses for Outlook is reading, writing, and organizing your e-mail.
Configuring E-Mail Settings
The first time you run Outlook, you'll need to configure your e-mail account information. To retrieve e-mail from your account within Outlook, you need to know the following:
The username of your e-mail account, which might be JSmith (for Joe Smith)
Your e-mail address (such as JSmith@microsoft. com)
Your e-mail account password
Your e-mail account type (either POP3 or IMAP)
Your incoming mail server name (such as pop. microsoft. com)
Your outgoing mail server name (such as smtp. microsoft. com)
Outlook can often recognize many popular e-mail accounts such as HotMail, but if Outlook can't set up your e-mail account automatically, you will need to ask your Internet service provider (ISP) for all of these details.
Configuring an e-mail account the first time you run Outlook, follow these steps:
1. Load Outlook.
A dialog box appears, letting you know Outlook is preparing to configure your e-mail account settings.
2. Click Next.
The Account Configuration dialog box appears, as shown in Figure 13-1.
The Account Configuration dialog box lets you choose whether to configure Outlook to retrieve messages from your e-mail account.
3. Select the Yes radio button and then click Next. (If you click the No radio button, you can always configure Outlook to access your e-mail account later.)
The Add New E-mail Account dialog box appears, as shown in Figure 13-2. In most cases, you'll use the default setting that has the Microsoft Exchange Server, POP3, IMAP, or HTTP radio button selected.
The Add New E-mail Account dialog box lets you choose the type of e-mail service you use.
4. Click Next.
The Add New E-mail Account dialog box next asks for your name, your e-mail address, and your e-mail account password, as shown in Figure 13-3.
New E-mail Account dialog box displays text boxes for you to type your e-mail address and password.
5. Type your name, e-mail address, and password in the appropriate text boxes and then click Next.
Another dialog box appears, letting you know Outlook is trying to automatically detect the rest of your e-mail account settings. (If Outlook succeeds in configuring your e-mail account settings, you're done. Otherwise, continue with the rest of the steps.)
6. Select the Manually Configure Server Settings check box and then click Next.
Another Add New E-mail Account dialog box appears, asking you to define the type of e-mail account you want to set up — either Internet E-mail or Microsoft Exchange Server — as shown in Figure 13-4.
Select the type of e-mail account you use.
Most home computers connect to the Internet through the Internet E-mail option, but many corporate computers connect to the Internet through the Microsoft Exchange Server option.
7. Click Next.
The Add New E-mail Account dialog box appears that displays text boxes for entering your server settings, as shown in Figure 13-5.
8. Type in your incoming and outgoing mail server settings.
The incoming and outgoing mail server settings typically put the letters pop and smtp in front of your ISP's name, such as pop. isp. com and smtp. isp. com.
Enter your server settings to define how to retrieve and send e-mail.
9. Click the Test Account Settings button.
Outlook attempts to connect to the Internet and send a message to your e-mail account to verify that everything is working.
10. Click Next.
Another dialog box appears to inform you that you're done setting up your e-mail account.
11. Click Finish.