When you load an Office 2007 program, you'll probably want to edit a file that you had created and modified before. To open an existing file, you need to tell Office 2007 the location and name of the file you want to open. Just follow these steps:
1. Click the Office Button and then choose Open.
An Open dialog box appears, as shown in Figure 1-6.
The Open dialog box lets you
Change drives and folders to find the file you want to use.
When you click the Open command under Microsoft Word, Excel, PowerPoint, and Access, an additional window appears to the right that contains a list of the last files you opened. If you want to load a file you've recently used, just click that filename to load that file.
Saving a file stores all your data on a hard disk or other storage device (such as a Compact Flash card). The first time you save a file, you need to specify three items:
The drive and folder to store your file
The name of your file
The format to save your file
The drive and folder where you store your files is completely arbitrary. However, it's a good idea to store similar files in a folder with a descriptive name, such as Tax Evasion Information for 2008 or Extortion Letters to Grandma. By default, Office 2007 stores all your files in the Documents folder.
The name of your file is also completely arbitrary, but it's also a good idea to give your file a descriptive name such as Latest Resume to Escape My DeadEnd Job or Global Trade Presentation for World Domination Meeting on September 9, 2008.
The format of your file defines how Office 2007 stores your data. The default file format is known as Office 2007 format, which simply means that only people with Office 2007 can reliably open and view the contents of that file. If you want to share your files with people who don't use Office 2007, you have to save your files in a different file format.