Microsoft Office 2007 consists of five core programs: Word, Excel, PowerPoint, Access, and Outlook. Each of these core programs specializes in manipulating different data. Word manipulates words, sentences, and paragraphs; Excel manipulates numbers; PowerPoint manipulates text and pictures to create a slide show; Access manipulates data, such as inventories; and Outlook manipulates personal information, such as e-mail addresses and phone numbers.
Although each Office 2007 program specializes in storing and manipulating different types of data, they all work in similar ways. First, you have to enter data into an Office 2007 program by typing on the keyboard or loading data from an existing file. Second, you have to tell Office 2007 how to manipulate your data, such as underlining, enlarging, coloring, or deleting it. Third, you have to save your data as a file.
To help you understand this three-step process of entering, manipulating, and saving data, Office 2007 offers similar commands among all its programs so you can quickly jump from Word to PowerPoint to Excel without having to relearn entirely new commands to use each program. Even better, Office 2007 rearranges its numerous commands so finding the command you need is faster and easier than ever before. (If you think this implies that previous versions of Microsoft Office were clumsy and hard to use, you're right.)
If you're already familiar with computers and previous editions of Microsoft Office, you may want to browse through this chapter just to get acquainted with how Office 2007 rearranges common program commands. If you've never used a computer before or just don't feel comfortable using Microsoft Office, read this chapter first.