Outline view considers each line as either a heading or text. To define a line as either a heading style (Level 1 to Level 9) or text, follow these steps:
1. Move the cursor on the line that you want to define as a heading or text.
2. Click in the Outline Level list box and choose a heading level, such as
Word displays Level 1 headings in large type to the far left margin. Level 2 headings appear in smaller type that's slightly indented to the right, Level 3 headings appear in even smaller type that's indented further to the right, and so on, as shown in Figure 4-5.
The nine different heading levels
To create a heading quickly, move the cursor to the end of an existing heading and press Enter to create an identical heading. For example, if you put the cursor at the end of a Level 3 heading and press Enter, Word creates a new blank Level 3 heading.
Promoting and demoting a heading
After you define a heading (such as a Level 1 or Level 3 heading), you can always change its level, such as changing a Level 1 heading to a Level 2 heading or vice versa. When you raise a heading from one level to another (such as from Level 3 to Level 2), that's promoting. When you lower a heading (such as from Level 4 to Level 5), that's demoting.
A Level 1 heading cannot be promoted because Level 1 is the highest heading. Likewise, a Level 9 heading cannot be demoted because Level 9 is the lowest heading.
To promote or demote a heading to a different level, follow these steps:
1. Using either the mouse or the keyboard, move the cursor to the heading you want to promote or demote.
2. Choose one of the following methods:
Click the Outline Level list box and click a level (such as Level 2).
Press Tab (to promote) or Shift+Tab (to demote) the heading.
Click the Promote or Demote arrow.
Move the mouse pointer over the circle that appears to the left of the heading, hold down the left mouse button, drag the mouse right or left, and then release the left mouse button.
You can convert a heading to a Level 1 heading quickly by just clicking the Promote to Heading 1 arrow.
Promoting or demoting a heading moves any subheadings or text attached to the promoted or demoted heading.