When people view a particularly interesting presentation, they often want copies of that presentation so they can review the information later or have a place to jot down notes during the presentation itself. For that reason, PowerPoint lets you create handouts from your presentation.
Handouts typically contain a thumbnail of each slide along with blank space for jotting down notes about the information presented by that slide. To create a handout, follow these steps:
1. Click the Office Button and choose PrintOPrint Preview.
The Print Preview window appears.
2. Click the Print What list box in the Page Setup group and choose a handout style, such as Handouts (3 Slides Per Page).
The Print Preview window shows you what your handouts will look like, as shown in Figure 12-14.
3. Click the Print icon when you're ready to print your handouts.
Print Preview lets you select different handout styles and shows you what they look like.
Packing Presentations to Go
Many people use their laptops to display their PowerPoint presentations, but occasionally, you may need to use a different computer to run your presentation. Because that other computer may not have a copy of PowerPoint, you can store your entire PowerPoint presentation on a CD that you can run on another computer.
You can view your presentations only on a computer that uses Windows 2000, Windows XP, or Windows Vista.
When you package a presentation on a CD, PowerPoint includes a stripped-down version of PowerPoint designed just to run and display presentations. You won't be able to change your presentation.
To package up your presentation, follow these steps:
1. Click the Office Button and choose Send Publish for CD.
The Package for CD dialog box appears, as shown in Figure 12-15.
Specify a name for your presentation.
Rather than save a presentation to a CD, you can click the Copy to Folder button and specify a different drive and folder, such as a USB removable drive.
2. Click in the Name the CD text box and type a descriptive name for your presentation.
3. Insert a blank CD in your rewritable CD drive.
4. Click Copy to CD.
If your presentation includes hyperlinks to other programs, PowerPoint displays a dialog box to alert you. This dialog box is meant to keep you from accidentally creating a presentation that could spread viruses or Trojan Horses.
5. Click Close.
In this part . . .
After a few days on the job, most people's desks disappear under a pile of memos, reports, and papers. If you want to actually use the top of your desk as a writing surface rather than a filing cabinet or garbage bin, you may need the help of Microsoft Outlook (a combination e-mail program and personal information organizer) to save the day.
In addition to helping you create, send, receive, and sort through your e-mail, Outlook also organizes your appointments, tasks, and important contacts. With the help of Outlook, you can track meetings and appointments you'd rather avoid, store the names of people you might forget, and organize e-mail in a single location so that you don't have to search frantically all over your hard drive for an important message that could determine the future of your career or your business.
Outlook can handle all your personal information so you can focus on doing the work that really needs to get done. Who knows? If Outlook makes you productive enough at work, you just may find that you have enough time to relax and take that extended lunch break you've needed for so long.