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Color categorizing a message Microsoft Outlook 2007

    To categorize a message, follow these steps:

    1. Choose GoOMail. (You can also press Ctrl+1 or click the Mail button in

    The lower-left corner of the Outlook window.)

    Outlook displays the Mail pane.

    2. Click a message in the Inbox pane.

    3. Choose ActionsOCategorize.

    A list of different color categories appears, as shown in Figure 13-16.

    Color categorizing a message Microsoft Outlook 2007

    Figure 13-16:

    The Categorize submenu lists all the different colors you can choose to categorize a message.

    You can also see the list of different color categories if you click the Categorize icon or if you right-click a Category icon inside a message, as shown in Figure 13-17.

    4. Click a category.

    Outlook displays your chosen color in the Category icon of the message. (If this is the first time you've chosen a color, Outlook displays a dialog box, giving you the chance to give the color a more descriptive name.)

    Color categorizing a message Microsoft Outlook 2007

    Figure 13-17:

    The

    Categorize submenu lists all the different

    Colors you can choose to categorize a message.

    After you color-categorize your messages, you can organize them in groups by choosing ViewOArrange ByOCategories.

    Clearing color categories from a message

    To clear color categories from a message, follow these steps:

    1. Click a message that contains a color category.

    2. Choose ActionsOCategorizeOAll Categories.

    The Color Categories dialog box appears, as shown in Figure 13-18.

    Color categorizing a message Microsoft Outlook 2007

    Figure 13-18:

    The Color Categories

    Dialog box lets you add colors to or remove colors from a message.

    3. Select the check boxes to add or remove a color category from the message you selected in Step 1.

    4. Click OK.

    If you want to clear color categories from all messages, choose Actions Color categorizing a message Microsoft Outlook 2007 Categorize Color categorizing a message Microsoft Outlook 2007Clear All Categories.




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