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Checking Your Grammar Microsoft Office 2007

    Sometimes Word may underline one or more words with a green squiggly line to highlight possible grammar errors. To correct any grammar errors, follow these steps:

    1. Right-click any text underlined with a green squiggly line.

    A pop-up menu appears.

    2. Choose one of the following:

    What you want: Click the correct grammar that appears in bold in the pop-up menu.

    Ignore All: This tells Word to ignore this type of grammatical error throughout your document.

    Add to Dictionary: This tells Word to remember this grammatical construct and never flag it again as incorrect.

    Proofreading Your Document

    Besides checking for spelling or grammatical mistakes, Word can also proof­read your document to highlight other possible problems, such as misplaced commas or correctly spelled words that may be used incorrectly. To make Word proofread your document, follow these steps:

    1. Click the Proofing icon at the bottom of the document window.

    Word highlights a possible error and displays a pop-up menu offering options similar to the options displayed in Figure 4-9.

    2. Choose one of the following:

    What you want: Click the correct word that appears in bold in the pop-up menu.

    Ignore Once: This tells Word to ignore this error.

    By default, Word automatically checks for spelling and grammatical mistakes. If this bothers you, you can turn these features off by right-clicking the status bar; when a pop-up menu appears, remove the check mark from the Spelling and Grammar Check check box.




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