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Adding Data by Pointing Microsoft Office 2007

    When you enter data into a file, your data appears wherever the cursor appears on the screen. The cursor appears as a blinking vertical bar, which basically says, "Anything you type now will appear right here!"

    Because the cursor won't always magically appear exactly where you want to type data, you must move the cursor using either the mouse or the keyboard. To move the cursor using the mouse, follow these steps:

    1. Move the mouse pointer where you want to move the cursor.

    2. Click the left mouse button.

    The cursor appears where you click the mouse pointer.

    To move the cursor using the keyboard, you can use one of many cursor movement keys:

    The (up/down/left/right) arrow keys The Home/End keys

    The Page Up/Page Down keys

    Use the up/down/right/left arrow keys when you want to move the cursor a small distance, such as up one line or right to the next cell in an Excel spreadsheet.

    To move the cursor faster, hold down the Ctrl key and then press the arrow keys. If you hold down the Ctrl key, the up-arrow key moves the cursor up one paragraph, the down-arrow key moves the cursor down one paragraph, the left-arrow key moves the cursor left one word, and the right-arrow key moves the cursor right one word.

    Pressing the Home key moves the cursor to the beginning of a sentence (or a row in a spreadsheet), and pressing the End key moves the cursor to the end of a sentence (or a row in a spreadsheet).

    Pressing the Page Up/Page Down keys moves the cursor up or down one screen at a time.

    Using any of the cursor movement keys moves the cursor to a new location. Wherever the cursor appears will be where you can enter new data. Table 2-1 lists ways to move the cursor in each Office 2007 program.

    Keystroke

    Word

    Excel

    PowerPoint

    Access

    Home

    Beginning of the line

    Column A of the cur­rent row that cursor appears in; (Ctrl+ Home appears in; moves to cell A1)

    Displays first slide; beginning of the line (when text box is selected)

    First field of the current

    Record

    End

    End of the line

    NA; (Ctrl+End moves to last cell)

    Displays last slide; end of the line (when text box is selected)

    Add New

    Field of

    Current record

    Page Up

    Half a page up

    Up 27 rows

    Displays previous slide

    Up 25 records

    Page Down

    Half a page down

    Down 27 rows

    Displays next slide

    Down 25 records

    Keystroke

    Word

    Excel

    PowerPoint

    Access

    Up/Down

    Up/down

    Up/down one row

    Next/previous

    Up/down

    Arrow

    One line

    Slide; up/down one

    One record

    Line (when text

    Box is selected)

    Left/Right arrow

    Left/right one character

    Left/right one column

    Next/previous slide; left/right one character (when text box is selected)

    Left/right one field

    Selecting Data

    To modify data, you must tell Office 2007 what you want to change by select­ing it. Then choose a command that changes your data, such as underlining text or deleting a picture.

    To select anything in Office 2007, you can use either the mouse or the key­board. Generally, the mouse is faster but takes some time getting used to coordinating the motion of the mouse with the movement of the mouse pointer on the screen. The keyboard is slower but much simpler to use.




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