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Organizing Files and Folders Windows 8

There are many ways to organize your files and folders beyond saving them in their proper folders and with recognizable names. One way to organize your files for the long term is to create subfolders inside the existing default folders and move data into them. By using sub-folders, you can easily expand the existing file system. This becomes necessary when you have acquired enough data that a folder is difficult to navigate. Windows 8 makes it easy to create a subfolder, and you'll learn how in the next exercise.

TIP The best way to keep your data organized is to create folders with descriptive names and move corresponding data into them. Consider creating folders named Travel, Taxes, Health, Pets, and so on.

Either before or after you create subfolders and begin to move data into them, you can give those folders more recognizable names than they have now. Names such as Tax Summary 2012, Jennifer's Wedding, or My Las Vegas Vacation 2011 are certainly decipherable and better than something less descriptive (such as Taxes, Pictures, or Vacation). You can delete files you no longer need, too. Finally, if you decide to archive data you no longer want to store on your computer, you can burn those files to a CD or DVD.

In this exercise, you'll create a subfolder inside the My Pictures folder.

SET UP You do not need any practice files for this exercise.

1 Open File Explorer By using any method desired.

2 In the Navigation pane, under Libraries, Click Pictures.

3 From the Home Tab, click the New Folder Icon. A new folder appears, waiting to be renamed.

4 Type a name for the folder and press the Enter Key.

Organizing Files and Folders Windows 8

TROUBLESHOOTING If something happens and the folder gets named New Folder, click it once and, from the ribbon, click Rename. Alternatively, you can right-click the folder and click Rename.

CLEAN UP Leave File Explorer open for the next exercise.

After you create a subfolder, it's easy to move data there. You can just drag and drop files from the window into the newly created folder. This works great if the new folder in which you created it is in the same window as the data you'd like to move there. However, if dragВ­ging and dropping isn't so straightforward, you can use the Move To command on the Home tab of the ribbon.

TIP You can select multiple noncontiguous files by holding down the Ctrl key while you select them. To select all the files in a window or contiguous files, hold down the Shift key and click the first and then the last of the files to include.

In this exercise, you'll move two files at one time from one folder to another by using the Move To command in File Explorer.

SET UP You need the practice files located in the Chapter04 folder as outlined in the "Using the Practice Files" section at the beginning of this book. Specifically, copy Sheep. jpg and Farmhouse. jpg.

1 Open File Explorer By using any method desired.

2 In the Navigation pane, under Libraries, Click Pictures.

3 Click the Farmhouse File one time (do not double-click).

4 Hold down Ctrl And click Sheep Once.

TIP Remember, if you are using a tablet you'll have to tap, hold, and drag downward until a check mark appears.

5 From the Home Tab, click Move to.

6 Click Choose location.

Organizing Files and Folders Windows 8

TIP If you see the folder to which you'd like to move the files, you can select it. If you do not see the folder, click Choose Folder and browse to it.

In the Move Items Dialog box, expand Libraries And Pictures And then click Public Pictures.

Organizing Files and Folders Windows 8

8 Click Move.

After you click Move, the dialog box closes, and the two files you selected are now available from the Public Pictures folder.

CLEAN UP Leave File Explorer open for the next exercise.

TIP Use Copy To if you want to copy the files instead of move them. The process is the same.


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